How does virtual bookkeeping work?

This is a common question for new (or potential) clients. How exactly do we do this?

1. I do not come to your office/business to do your bookkeeping. I am a "virtual" bookkeeper.

2. My work is done "after-the-fact". This means that you conduct your business as usual: pay your bills and collect customer payments. This information is provided to me on an as-agreed-upon frequency (usually monthly). If you need someone that is more real-time (day-to-day) to be available to assist with these tasks, it is more likely that you need an actual employee.

3. How to get your information to me:

• Scan and email

• Scan and upload to a secure link that I provide you

• Postal mail

(Note, for specific information on what I will need from you, see the following blog post: www.mooreaccountingservices.com/blog/what-information-do-i-need-to-supply-to-my-offsite-bookkeeper)

4. If you have access to the accounting software used, the details and documentation I need from you will vary, especially if you are entering some transactions yourself. If using QuickBooks Online, we can also connect your bank account to have an automatic bank feed. I will compile a list of details I need from you (i.e. transactions in question). I will advise you when the monthly work has been completed and can either send you PDF files of your monthly reports or advise you that they are ready in the system. Upon completion, the month will be closed in the accounting system so that no changes can be made to prior data.

5. If I am maintaining your accounting file in my own system, once I receive all the requested documents from you, within 10 business days I will enter and categorize your transactions and contact you with any questions about the documents received. If there are no questions, I will provide you with a summary of any issues found, along with your monthly (or quarterly) reports - depending on the package you have chosen.

6. After this is all completed, we are set for the next month. Once we have established a routine, the process is very smooth when I am provided with all the correct documentation in a timely manner. Delays in receiving information from you will delay the finished product from me